Industry Overview
This being a complex and versatile industry, the glass fabrica
tion and manufacturing industry produces a diverse assortme
nt of glass products to
meet individual needs. Due to high variation in demands fro
m project to project, the biggest challenges for this industry
become maintaining efficiency and operational accuracy..
Key Challenges Faced
Before adopting ERPNext, the client encountered several critical operational issues:
-
Inaccurate production planning creates a challenge in aligning
production schedules with demand.
-
Excessive Paperwork: Inefficient coordination between sales,
production, and dispatch teams.
-
Mismanagement of Goods: Sometimes, items meant for
certain clients were diverted to other people.
-
Fragmented Systems: Several disparate software systems led
to inaccuracies and inefficiencies.
-
Inventory Discrepancies: A lack of accurate tracking and
inventory control.
Solution Provided by Aqiq Solutions:
Aqiq Solutions implemented ERPNext to address these
challenges comprehensively. Key modules included:
-
Financial Management.
-
Inventory Management.
-
Procurement Management.
-
Sales Management.
-
Fixed Assets Management.
-
HR and Payroll Management .
-
Manufacturing Management .
Implementation Highlights:
-
Aqiq Solutions implemented ERPNext to address these
challenges effectively.
-
A detailed Scoping Document was developed that
included workflows, gap analysis, and tailored
solutions achieved through process improvements or system
customizations.
Key Achievements:
-
Developed tools for:
- 1. Managing alternate raw materials to accommodate last-minute changes.
- 2. Reserving goods for specific customers.
- 3. Generating instant product cost estimations with raw
material requirements.
-
Automated post-dated cheque management for accuracy in
customer statements.
-
Created multi-level, multi-dimensional reporting with detailed
margins and gross profit analysis.
-
Designed department-specific dashboards and automated
reports for directors.
-
Implemented POS for direct cash sales.
-
Enabled glass build-up on the Sales Order and configured it
in quotations with multiple print formats for customer
convenience.
Overcoming Challenges:
-
Facilitated change management across the organization.
-
Integrated ERPNext with manufacturing machine software,
ensuring seamless order processing to production.
-
Delivered personalized, one-on-one training to users,
ensuring 100% knowledge transfer.
-
Customized HR and Payroll modules to comply with Kenyan
laws and regulations.
-
Maintained confidentiality with payroll reporting and
department-wise access controls.
Key Benefits and Impact:
-
Unified all departments under a single system.
-
Streamlined operations from order placement to dispatch and
after-sales service.
-
Improved inventory accuracy.
-
Reduced paperwork by 80%.
-
Achieved 90% control over processes and procedures.
Conclusion:
Aqiq Solutions has demonstrated expertise in understanding
complex business requirements and delivering tailored
ERPNext implementations. By thoroughly analyzing business
challenges and mapping them to system capabilities, we
ensured a smooth and effective transformation for our client.
